Guide How to host an event in a small village: 70 Tips!

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Before planning your fundraising event, look at some of the many events out there already. Which events are currently popular and what can you learn from the ones who have got it wrong? Try to experience as many charity events as possible as an active participant. Arranging a charity event can be hard work and time consuming, so the more information you have to hand the better.

Before you decide on your charity event, look at the date, time and space you have available. If, logistically, you only have one night for a fundraising event, this is going to determine a different course of action than if you have a whole week.

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Turning a great idea into a great event requires a strong plan. Be clear on the biggest tasks, people responsible, and key milestones — and be firm about staying on schedule. Donations for your charity event can be made by attendees, through ticket sales, activities, from the markup on food and drink sales, or through an event such as a raffle or auction. Here are some methods you can use to get donations for a charity event:. Building momentum and interest is a key part of a successful fundraising event. Think about the different marketing channels you have on hand and build an event marketing plan.

Then use our event planning checklist to ensure you have everything covered. Need help coming up with a fundraising idea that will inspire participation and help you collect more funds for your cause? Include experiences in your auction to get the your audience excited. Is there a local business that might be willing to give away a free haircut or manicure? Bring dating hopefuls together and honour one of your favourite causes at the same time! You can even make it themed so the activity relates to the charity, for example making dog toys for a local animal shelter or cooking meals for the homeless.

These are ideas that all of the family can involved in and that make for a great insta-worthy moment. Host a relaxed, laid-back gathering at your organisation dress code: PJs and comfy clothes and ask guests to donate what they typically spend on a big night out while you watch movies, eat snacks and drink hot chocolate.

How to learn event planning – start fundraising!

We all have that one horrible jumper a well-intentioned family member knitted us. Why not ask all staff members to wear an ugly jumper to work and donate to the cause? One for the adults only — host a cocktail party and have participants buy the red Solo cups, made famous at American frat parties, at the door, at a wildly inflated price to be donated to your cause. Amazon and many other online stores often sell them cheaply. Just like Extra Life , which organises gaming events to raise money for local children, this fundraising idea is great for kids and big kids alike.

An organised walk with a theme is a great way to raise participation and funds. Great for parents to organise with children, an alcohol-free dance party with fancy mocktails made from energising freshly-squeezed juice. Rather than a fancy black tie do, create a fancy dress party and pick an unusual theme. Got a catwalk?

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Got models? Got some haute couture? All you need is some space, some clothes and a small team willing to have a laugh. A carnival is always a fun way to raise funds and can be suitable for any budget. Make up your own games with homemade booths and costumes for a lower cost and more personalised event experience.

Use an augmented reality app, or create your own treasure map and ask everyone to pay a small fee to take part. Curate a selection of stalls offering things like luxury beauty treatments, chair massage, makeovers, wellness items, and clothing from local boutiques then ask them to donate a percentage of profits to your cause. This is an oldie but definitely still a goodie.

Spice up your average glass of lemonade and add gin, or another liquor of your choice, for an adult-only lemonade stand. Another summer time fave. You can freeze anything liquid in a homemade ice lolly mold. Be creative with your flavours! Margarita lollies sprinkled with salt? Make sure you offer options for everyone — the gluten free, the vegan, the sugar-free, and the foodie who will eat anything.

Then add lashings of topping choices!

Invite people to come and let off steam at a pie-throwing stand. Held to raise money for mental health charity MENCAP, contestants are challenged to eat giant four-pound Norfolk patties — the equivalent of quarter pounders! Why not create your own competition which will help to raise funds for your special charity. Anything that involves dogs will be a sure fire success. Owners are also encouraged to get into the spirit of things by dressing up in costumes with their dog.

You can set up an information and merchandise stand in the bowling alley to raise extra cash, too.

Charities up and down the country capitalised on the tradition of Boxing Day swims last year, by organising charity dips. Dressing up as everything from Pirates and Princesses, to Angels and Santas, members of the public swam in seas around the country to raise thousands of pounds for charity. Take the gambling up a notch with multiple card games, costumes Wild West theme, anyone?

Dream up an activity volunteers can sustain for 24 straight hours, and stream it live or get the local news to cover it. Dance marathons are the most popular variation, but you can get as creative as you like! Choosing a good theme can turn an ordinary fundraising event into a great one. Attractions included a brass band and choir performing music from the classic spy films and a chance to pose with a famous Bond car, the Aston Martin DB9.

Tapping into a popular brand or theme can work wonders for your attendee engagement. NB: Be careful when using trademarked or copyrighted brands for your own purposes — make sure you seek relevant permissions and legal advice where necessary. Find a local gym class or personal trainer and ask them if you can host a workout fundraiser. Or get permission from your local council to hold a donation-based class in the park! Puzzle events like escape rooms and scavenger hunts are growing in popularity, so this is the perfect time to start your very own!

Get inspired by Hidden City and create your own treasure hunt around your town, and get people to pay a fee to register as groups. The team who gets to the final destination first wins! Set up the rules and get the crowd riled to bet on their favourite contenders.

Offer drinks and snacks at a reasonable price and charge attendees to bet on participants or to take part. Fundraising runs are a timeless way to raise money for a good cause. Take the Go Ape event in London which sees over people wearing gorilla costumes while running to raise money for endangered animals. The event even attracted the attention of celebrities, conservationist Bill Oddie and spoon-bending magician Uri Geller, who handed medals to everyone who took part.

Let contestants battle it out to be the next Harry Kane with a goal kicking contest. Charge for entry or take bets on the winner. For a lot of us, this was the first sport we ever learned in school.


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Everyone knows the rules, so all you need is an empty field, a team, some bats and a ball. Host round-robin tennis matches with doubles teams, and sell refreshments to participants and viewers. Great for the entire family to get involved in. The proceeds will go to charity, of course, but the winner gets acclaim and a grand prize as the poker champion!

The ultimate winner takes home a keg. Rent a climbing wall or team up with a local climbing gym to hold a race to the top. You can create teams and individual players who battle it out to be the climbing champion! Host a trivia night at a local bar and have participants pay to play.

For extra credit, the bar can donate a portion of proceeds of drinks and food sold. This is a great way to make money for a local cause or a recent calamity, with the added bonus of bringing your community together. Have neighbours donate food, drinks and lawn chairs and get together for a big bash. Most people have tons of stuff they are secretly dying to get rid of.

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Have them donate it to a neighbourhood sale with the proceeds going to your charity. Have your execs or the political groups in your community washing the cars and donate the proceeds to a good cause. Mostly, I have to say, it works well. I provide breakfast in the kitchen but do not offer cooking facilities. Many potential guests ask if they can cook or invite friends or relatives round to dinner and the answer is a resounding no.

Nor can they sit in my living room to watch television. They are emphatically not one of the family, and what I offer is a purely business arrangement. I do wince, though, when guests lug in huge tin trunks and bang them against the sides of my newly-painted walls.